The IAFS 2017 Meeting is an excellent opportunity to interact with a diverse group of medical, scientific, legal and policing communities to share data and information that expand education and research in the core disciplines comprising forensic sciences.
Please see below for background information on the event, exhibit pricing, and other sponsorship options.
|2017||Toronto, Canada||1,500 exp.||2002||Montpellier, France||1,500|
|2014||Seoul, Korea||1,550||1999||Los Angeles, USA||1,800|
|2011||Funchal, Portugal||1,750||1996||Tokyo, Japan||1,300|
|2008||New Orleans, USA||1,000||1993||Düsseldorf, Germany||1,000|
|2005||Hong Kong, PRC||1,300||1990||Adelaide, Australia||1,050|
At the 2014 event in Korea, 68% of participants were from Asia; 10% from North America; 9% from Europe; 2% from the Middle East; 2% from South America; and 1% from Africa. This is typical from events held in Asia.
From experience with international conferences held in Canada, we expect 20-25% attendees from Canada, 15-20% from the United States, 15-20% from Europe 15-20% from Asia/Oceania, and 5-10% from Central/South America & Caribbean.
The exhibition is a vital part of the IAFS 2017 Meeting. Every effort will be made to ensure that all exhibitors receive prime exposure and direct marketing opportunities with key players and decision makers in the field. Efforts include but are not limited to:
(Min. 4 booths)
|Early Rate, per booth *||CAD 3,500||CAD 4,000||CAD 4,000||CAD 500|
|Late Rate, per booth **||CAD 4,500||CAD 5,000||CAD 5,000||CAD 750|
|Description||One side open to an aisle||Two sides open to an aisle||Four sides open to an aisle, 4 booths minimum||Maximum 1 tabletop display per organization|
* Early Rate: until February 28, 2017
** Late Rate: after February 28, 2017
Included with each Exhibit Booth purchase:
Level sponsors have first choice in selecting booth location, followed by exhibitors on a “first-paid, first-served” basis. No exhibitor may sub-let or share with another exhibitor.
Please note: Gifts, offers or enticements provided by an Exhibitor to encourage a Delegate to visit a display are prohibited by the University of Toronto's Office of Continuing Education and Professional Development, the Accrediting organization for IAFS 2017. Only items which are educational in nature are allowed.
Exhibitors who are defined as not-for-profit organizations are eligible to receive a reduced exhibit price of CAD 500 (CAD 750 after February 28, 2017) for a maximum of one (1) tabletop display. Assignment of space will be confined to a specific area on the floorplan. Not-for-profit exhibitors do not have the option to choose space in other locations on the exhibit floor at this reduced rate. Additional booths will be charged at the regular booth rate.
(Subject to change)
Practical, pre-Conference workshops will be held on Monday, August 21 and Tuesday, August 22 at the Forensic Services and Coroner's Complex (FSCC) in northwestern Toronto, and at the Sheraton Centre Toronto Hotel. More details coming up.
As the sponsor of one of the two Pre-Meeting Workshops, you will:
The FSCC is a new, state-of-the-art facility that is the headquarters of the Ontario Forensic Pathology Service, Office of the Chief Coroner, Centre of Forensic Sciences and Office of the Fire Marshal and Emergency Management. The building has LEED© Gold certification (Leadership in Energy and Environmental Design) and houses:
See here for more information.
The Conference offers opportunities for your company to host non-exclusive Breakfast or Luncheon Seminars, Wednesday, August 23 to Friday, August 25, in the morning 7:00-7:45 or during the lunch break 12:00-13:30; or Evening Seminars on Wednesday, August 23, 17:45-18:30.
As the sponsor of an Industry Seminar, you will:
In order to enhance the scientific program, the Sponsor must:
While CME accreditation is not mandatory for Industry-Supported Seminars, the information discussed must be presented in an objective, balanced and scientifically rigorous manner. The content and format of the symposium or its related materials must promote improvements or quality in healthcare and not a specific proprietary business interest or a commercial interest. Titles must be indicative of the program topics.
With delegates from many diverse academic backgrounds expected to attend, this is an excellent opportunity to network with experts, increase your institution’s international exposure, and attract world-class talent.
As an Academic Partner, you will:
|Without booth||CAD 3,000|
|With booth *||CAD 5,000|
* See 'Exhibit Opportunities' for the list of additional benefits coming with the booth
Sponsor will be responsible for providing the advertisement in high-resolution, print-ready format as per specifications to be communicated by the Conference Secretariat.
|Full-Page Ad||CAD 3,000|
|Inside Front Cover (Exclusive)||CAD 5,000|
|Inside Back Cover (Exclusive)||CAD 5,000|
|Outside Back Cover (Exclusive)||SOLD|
|Carpet Branding - Footprints in Exhibit hall||CAD 7,500|
|Column Wraps||CAD 8,000|
|Carpet Branding - Graphics at entrance of Exhibit hall||CAD 10,000|
|Atrium Banner||CAD 15,000|
|Enhanced Exhibitor Listing||CAD 1,000|
|Banner Ad on Conference Website, per month||CAD 1,000|
|Banner Ad in pre-Conference E-Blast 2||CAD 2,000|
|Banner Ad in Initial Registration Email (Exclusive) 1||CAD 3,000|
|Banner Ad in Final Confirmation Email (Exclusive) 1||CAD 4,000|
1 Each delegate will receive an initial confirmation email at time of registration. All confirmed delegates will receive a final confirmation email a few days before the Conference. Your custom banner will be displayed in the body of the email.
Sponsor will be responsible for providing the banner ad as per specifications to be communicated by the Conference Secretariat.
2 The Conference Secretariat will send emails to more than 5,000 interested parties on a regular basis prior to the event to update on newest developments about the Conference. Your custom banner will be displayed in the body of the e-blast.
Choose from a variety of marketing items to increase your exposure and visibility.
|Meeting Room/Hospitality Suite||CAD 3,000 per day|
|Limited meeting/office space is available at the Sheraton Centre for you to host reviews, hospitality suites, staff offices, press rooms, etc. The office/meeting space comes with basic AV package, including projector and screen.
Contact the Conference Secretariat for availability and pricing.
|Staff & Volunteer Shirts (Exclusive)||CAD 3,000|
|Over 40 staff and volunteers are necessary to ensure the Conference runs smoothly. All support staff and volunteers wear shirts for clear identification.
As the exclusive sponsor of the Staff & Volunteer Shirts, you will:
|Poster Session (3 available)||CAD 4,000 each|
|Abstracts accepted for poster presentations will be displayed on poster boards in the Exhibit Hall every day. Presenters will be present twice daily during both refreshment breaks to answer questions and discuss their research with delegates.
As the sponsor of one of the Poster Sessions, you will:
|Travel Assistance Fund Contribution||CAD 5,000|
|Some nations do not have a robust system of forensic science and medicine to uphold human rights and justice. IAFS 2017 wants to help increase forensic capacity in lower-income countries by supporting attendance of their promising forensic scientists and doctors who otherwise could not afford to travel. By contributing to the Travel Assistance Fund, you will help these delegates attend IAFS 2017 and return with new knowledge and contacts that will make a difference in their home countries.
As a contributor to the Travel Assistance Fund, you will:
|Delegate Lounge (Exclusive)||CAD 7,000|
|A delegate lounge will be located in the Exhibit Hall to provide delegates with a comfortable seating area to conduct meetings, check emails or simply to study the Conference program.
As the exclusive sponsor of the Delegate Lounge, you will:
|Delegate Help Desk (Exclusive)||CAD 7,000|
|The Delegate Help Desk will be located within the registration area at the Sheraton Centre Toronto Hotel. Multilingual staff will be available to assist delegates with any questions they may have regarding the Conference, the Scientific Program, or Toronto.
As the exclusive sponsor of the Delegate Help Desk, you will:
|Hotel Key Card Branding (Exclusive)||SOLD|
|The Sheraton Centre Toronto Hotel offers the opportunity to custom brand their hotel key cards. This is a unique opportunity to put your branding in the hands of most delegates.
Please note that the sponsorship price does not include the production of the key cards. This item is only available to official Level sponsors of the Conference. Please contact the Conference Secretariat for further information on this option.
|Charging Lounge (Exclusive)||CAD 10,000|
|The Charging Lounge will allow attendees to power up their mobile phones, tablets, laptops, and other electronic devices for free. This station will be in high demand and can be placed in the Exhibit Hall near your booth.
As the exclusive sponsor of the Charging Lounge, you will:
|Wireless Internet (Exclusive)||CAD 10,000|
|Wireless internet will be available throughout the Hotel at no charge allowing delegates to use the Conference Onsite Mobile App to view the scientific program, access abstracts, or connect with other delegates and colleagues.
As the exclusive sponsor of the Wireless Internet, you will:
|IAFS Presidential Dinner (Exclusive to Diamond sponsors)||SOLD|
|The Presidential Dinner will take place on the evening of Friday, August 25. This event will be by invitation only and a unique opportunity to mingle with top decision makers.
As the exclusive sponsor of the Presidential Dinner, you will:
|Onsite Mobile App (Exclusive)||CAD 20,000|
|The Onsite Mobile Application will be provided to delegates free of charge and will be available for most iOS, Android and Blackberry mobile devices. The mobile app will include the full scientific program, the exhibit floorplan including exhibitor biographies, and general Conference, venue and local information. Timely updates about any onsite program changes or important announcements will be sent through the app via notification alerts.
As the exclusive sponsor of the Onsite Mobile App, you will:
|Delegate Bags (2 available - Exclusive to Diamond sponsors)||CAD 20,000 each|
|All registered delegates will receive a delegate bag with the Conference materials such as the Onsite Program, seminar information, etc.
Because of accreditation rules, two sponsors are required to share this sponsorship opportunity.
As one of the sponsors of the Delegate Bags, you will:
Because of compliance and accreditation rules, the following items are ONLY available to non-commercial companies.
|Delegate Bag Item||CAD 3,000 each|
|A marketing item of your choice will be included in each delegate bag and after being used at the Conference, will be carried away to many different countries. The item could be:
Production and shipping costs are the responsibility of the Sponsor. As the sponsor of this Delegate Bag Item, you will:
|Refreshment Break (6 available)||CAD 3,000 each|
|Networking opportunities are among the most important reasons the delegates attend the Conference. Each day, the Conference will provide snacks and refreshments during the morning and afternoon breaks, served in the Exhibit Hall for all attendees free of charge.
As the sponsor of one of the Refreshment Breaks, you will:
|Speaker Preview Room (Exclusive)||CAD 5,000|
|All speakers and oral abstract presenters are required to report to the Speaker Preview Room to submit their slides prior to their presentation. The Speaker Preview Room will be equipped with more than 10 computer stations.
As the exclusive sponsor of the Speaker Preview Room, you will:
|Luncheon (3 available)||CAD 5,000|
|Each day, the Conference will offer a luncheon, served in the Exhibit Hall for all attendees free of charge.
As the sponsor of one of the Luncheons, you will:
|USB Stick of Abstracts (Exclusive)||CAD 7,500|
|Each registered delegate will receive a USB memory stick with the collection of all abstracts submitted and accepted for presentation at the Conference. It will be handed out when the delegates pick up their registration package.
As the exclusive sponsor of the USB Stick of Abstracts, you will:
|Welcome Reception (Exclusive)||CAD 7,500|
|The Welcome Reception will take place on the evening of Tuesday, August 22. It is the official opening of the Conference, providing delegates and exhibitors with the opportunity to mix and mingle while enjoying refreshments.
As the exclusive sponsor of the Welcome Reception, you will:
|Lanyards/Badge holders (Exclusive)||CAD 10,000|
|All delegates will receive a name badge and lanyard to be worn for identification during the Conference.
As the exclusive sponsor of the Lanyards/Badge Holders, you will:
|Gala Dinner (Exclusive)||CAD 15,000|
|The Gala Dinner will take place on the evening of Thursday, August 24. All delegates are invited to attend this event at a nominal charge, and are welcome to purchase additional tickets for guests and friends.
As the exclusive sponsor of the Gala Dinner, you will:
To reach a sponsorship level, you can:
Upon reaching one of the amounts mentioned below, you will unlock the benefits associated with the respective sponsorship level, in addition to the specific benefits associated with each "a-la-carte" items you will have chosen. Our experienced Sponsorship and Exhibits Sales Manager will work closely with you to customize the best package to achieve your specific organization's goals.
|Acknowledgement as Level Sponsor on website (with web link), Onsite Program, and onsite signage||✓||✓||✓||✓|
|Complimentary Full Conference Registrations||4||3||2||1|
|Complimentary Exhibit Booths||2||1||-||-|
|Complimentary Delegate Bag Insert (supplied by Sponsor)||✓||✓||✓||-|
You chose 2 corner booths, a luncheon seminar, the outside back cover ad, and the onsite mobile app. Your total reaches CAD 49,000. You wish to be a Platinum Sponsor. You can choose additional items and/or add a general contribution to the Conference of CAD 16,000 to bring your total to CAD 65,000 and unlock the following benefits:
Please contact our dedicated Sponsorship and Exhibit Sales Manager to discuss the various items and pricing options. When ready please download, complete and email us your Order Form (right-click here to download).
Ms. Cali (Carine) Vindeirinho
Senior Sponsorship & Exhibit Sales Manager
IAFS2017-Sponsorship at icsevents.com
Phone: [+1] 604 681 2153 x 138
Direct: [+1] 604 639 3919
Fax: [+1] 604 681 1049
International Conference Services Ltd. (ICS)
Suite 300, 1201 West Pender Street
Vancouver, BC, V6E 2V2
The Conference Secretariat (International Conference Services, Ltd.) is the official housing bureau for the IAFS 2017 Meeting and will coordinate housing for the Conference. Discounted room rates have been negotiated for delegates and groups. All sponsors and exhibitors are asked to support the Conference by booking accommodations via the official Housing Bureau. Priority selection of hotel rooms will be offered to sponsors.
The Conference Secretariat retains the right to downgrade sponsorship levels if sponsors do not book through the official Housing Bureau. Full rates are available on the website.